BasketballSUSSEX

Constitution

1. Name

The governing body for basketball in Sussex shall be called BasketballSUSSEX, and shall be affiliated to Basketball England, hereinafter called BE.

2. Objects

The objects of BasketballSUSSEX shall be:

(2.1) to promote, encourage and co-ordinate the game of basketball at all levels;

(2.2) to develop all aspects of the game;

(2.3) to approve and promote competitions;

(2.4) to act as the controlling and governing body;

(2.5) to decide all doubtful or disputed matters relating to the game throughout the Counties of East Sussex, West Sussex, and the City Council of Brighton & Hove.

3. Membership

Subject to written application to, and approval by, the Management Committee:

(3.1) Any League, Organisation or Club, whose members are registered according to BE rules and regulations shall be eligible for membership.

(3.2) Individuals who are not members of affiliated clubs or organisations may affiliate directly with BasketballSUSSEX. Individual membership does not entitle said members to voting rights.

4. Officers

(4.1) Honorary Officers shall be elected at the Annual General Meeting and will be:

  • Chair
  • Vice Chair
  • Secretary
  • Treasurer
  • Registrations Officer
  • League Administrator
  • Coaching Technical Officer
  • Referees Technical Officer
  • Table Officials Technical Officer
  • Communications Officer
  • Welfare Officer
  • Schools Liaison Officer

(4.2) All Honorary Officers shall retire annually, but shall be eligible for re-election.

(4.3) BasketballSUSSEX may elect a President annually at the Annual General Meeting, said post being a non-voting position.

(4.4) Honorary Vice-Presidents will be for life and may be elected at the Annual General Meeting, in recognition of services to the sport, and are non-voting positions.

(4.5) Vice-Presidents may be elected annually at the Annual General Meeting and are non-voting positions.

(4.6) Except for Chair and Vice-Chair positions, BasketballSUSSEX may appoint “Deputy” Hon. Officers to undertake one or more specific duties of an Hon. Officers role and responsibilities. Deputy positions are non-voting, except where the Hon. Officer is in absentia and has nominated a Deputy in their place.

5. Administration

(5.1) The Management Committee

The affairs of the BasketballSUSSEX and the administration of the Constitution shall be managed by a Management Committee, the membership of which shall be the Honorary Officers and one representative each from all leagues and organisations affiliated through BasketballSUSSEX.

(5.2) Co-Option

The Management Committee shall have power to co-opt members and to invite suitable organisations to send delegates, such delegates and co-opted members not having the power to vote.

(5.3) Quorum

The quorum necessary for the transaction of business by the Management Committee shall be four voting members.

(5.4) Voting

Every question shall be determined by a majority of the members present at each meeting and voting, each member having one vote. In the case of an equality of votes, the Chair shall have a casting vote.

(5.5) Sub-Committee

The Management Committee may delegate any of its duties to sub-committees, which may include persons other than members of the Management Committee. Sub-Committees shall conform to any regulations imposed on it by the Management Committee. A Sub-Committee may not co-opt without prior approval of the Management Committee. The Chair, Hon. Secretary, and Hon. Treasurer are ex-officio members of all sub-committees.

(5.6) Finance

The financial year of BasketballSUSSEX shall end on the 31st May and an account prepared by a qualified accountant, up to and including this date, shall be presented to the Annual General Meeting.

(5.7) Funds

The funds of BasketballSUSSEX shall be lodged at a bank or with such financial institution as the Management Committee shall deem appropriate, and all cheques, drafts, etc, drawn on any accounts shall be signed by any two of the Hon. Treasurer, the Chair, or the Hon. Secretary.

(5.8) Honoraria

The Management Committee may grant the payment of an honorarium to an individual in recognition of their exceptional commitment to BasketballSUSSEX. Such payments must be agreed by a quorum of the full Committee and may be paid by instalments.

(5.9) Dissolution of BasketballSUSSEX

In the event of BasketballSUSSEX being dissolved, any property or monies remaining after its debts and liabilities have been settled, shall be paid into BasketballSUSSEX’s Bankers pending further discussion with BE.

6. Annual General Meeting

(6.1) General

The Annual General Meeting (AGM) of the Association shall be held in June or the first two weeks of July when the annual reports of the BasketballSUSSEX Management Committee, and a statement of accounts, shall be presented.

(6.2) Convening of AGM

A preliminary notice asking for items for the agenda shall be sent to all Officers of BasketballSUSSEX and to the secretaries of all affiliated leagues, organisations and clubs, and members entitles to vote, at least six weeks prior to the date of the AGM. Such items must be submitted in writing to the Hon. Secretary at least four weeks prior to the date of the AGM. The agenda and final details of the meeting shall be forwarded to all Officers of BasketballSUSSEX and to the secretaries of all affiliated leagues, organisations and clubs, and members entitled to vote at least two weeks prior to the date of the meeting.

(6.3) Voting at the AGM

Votes shall be allocated as below. No persons shall be permitted to vote in more than one capacity. Authorised voters are to register with and collect their voting cards from the Hon. Secretary on arrival at the meeting.

  • Honorary Officers - One vote each
  • Affiliated Leagues - One vote each
  • Affiliated Organisations - One vote each
  • Affiliated Clubs - One vote each
  • All matters shall be decided by a show of voting cards.

Amendments to the constitution shall require the support of two-thirds of the votes cast to be accepted. Other resolutions shall be decided by a simple majority, and in the event of a tie the Chair shall have the casting vote.

(6.4) Representation of Non-Affiliated Clubs

A club that is not affiliated to BasketballSUSSEX may not be represented.

(6.5) Election of Honorary Officers

Honorary Officers of BasketballSUSSEX shall be elected at this time.

(6.6) Amendments to the Constitution

Amendments to the Constitution can only be considered at this meeting after submission to the Hon. Secretary as an item for the agenda as in 6.2 above.

7. Extraordinary General Meeting

An Extraordinary General Meeting of BasketballSUSSEX shall be convened on a receipt by the Hon. Secretary of a resolution signed by the authorised representative of at least six clubs. The provisions of item 6, sections 6.3 & 6.4 shall apply to Extraordinary General Meetings.

8. Discipline

The Management Committee shall have the power to discipline leagues, organisations, clubs, officials and individual members. There shall be the right of appeal to the Management Committee within fourteen days; any appeal being accompanied by a deposit of £50.00 that will be refunded if the appeal is upheld. The appeal process will be that which is specified by BE at the time of execution and is subject to change. All appeals will be heard in the first instance by the South East Basketball, Regional Management Committee (RMC). There is a right of representation at all appeals. Should the Appellant still wish to take the matter further, they have the right to make a further appeal to the BE Appeals panel using formal BE procedures. Any suspensions must be advised to the National Management Committee and may be made National if so decided by that committee.

9. Appeals

Any member whether league, organisation, club, official or individual, may appeal to BasketballSUSSEX against any decision made against said member by any other BasketballSUSSEX member. A deposit of £50.00, which will be refunded if the appeal is upheld, should accompany such appeal. The said appeal to be heard at the next Management Committee meeting.

10. General Matters Arising

In the event of any questions or matters arising, which are not provided for in the Constitution, such questions or matters shall be dealt with by the Management Committee, whose decision shall be final.

 

CONSTITUTION OF BasketballSUSSEX (FORMERLY KNOWN AS SUSSEX BASKETBALL ASSOCIATION, or SBBA) AS APPROVED AT THE FIRST ANNUAL GENERAL MEETING IN APRIL 1972.

  • First amendment May 1974
  • Second amendment May 1976
  • Third amendment May 1982
  • Fourth amendment May 1985
  • Fifth amendment May 1986
  • Sixth amendment May 1988
  • Seventh amendment May 1989
  • Eighth amendment June 1999
  • Ninth amendment May 2004
  • Tenth amendment August 2008
  • Eleventh amendment June 2009
  • Twelfth amendment July 2013
  • Thirteenth amendment July 2014
  • Fourteenth amendment July 2017

Page last updated: 04/03/18

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